Privacy policy

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At Consorzio per Valutazioni Biologiche e Farmacologiche (CVBF), we are strongly committed to protecting your privacy. You can navigate the majority of EPTRI website without giving us any personal information about yourself. However, sometimes we need additional information about you in order to provide the information or services you are requesting.

As you may be aware, new data protection rules in the European Union (EU) known as the General Data Protection Regulation (GDPR) entered into force on May 25, 2018.  Focused on data privacy, GDPR is the new EU legal framework for the protection of personal data. It includes several key changes to existing EU data protection law, including data breach notification, accountability and enhanced individual rights. GDPR will affect all organizations and public bodies, wherever located, that handle data of persons in the EU.  Over the past few years, we have been preparing for this and are taking steps to ensure timely compliance with those rules.

To protect your privacy, we provide this notice explaining our practices in connection with information that we collect, use and disclose through activities that link to our service and the choices you can make about the way your information is collected and used.

By providing Personal Information to us, you agree to the terms and conditions of this Privacy Policy and with our Terms and Conditions (link).

The term ‘CVBF’, or ‘us’ or ‘we’ refers to the owner of the EPTRI website (data controller) whose registered office is via Nicolò Putignani, 178, 70122, Bari, Italy.

The term ‘you’ refers to the user or viewer of our website.


What we collect

We may collect the following types of Personal Information, in a various way, including, but not limited to:

  • Information about your computer and your visit to and use of this website (this includes IP Address);
  • Personal Data freely provided from you (this includes name, email address, and any other details asked for and which you provide) whenever you fill out forms, or registration for newsletters;
  • Other personal or sensitive information related to your spontaneous forwarding of personal document (this includes Curriculum Vitae).

Failure to provide certain Personal Data may make it impossible for this Website to provide its services.

Your information will not be disclosed to any third party unless you have given your consent to such disclosure.


What we do with the information we gather

Your Personal Data may be collected in particular for the following reasons:

  • To respond to your inquiries and fulfill your requests (newsletter, questions and comments). Your email address may be added to the mailing list and you may receive email messages containing information about news or events;
  • To re-contact you if we have the needed to do so (voluntary submission of personal document i.e. CV);
  • To give you access to our reserved area.

We do not share personally identifiable information with unrelated Third-Parties who are not covered by this Privacy Policy without your prior permission, except to the extent reasonably necessary to:

  • Correct technical problems and malfunctions;
  • Protect the security and integrity of our Website;
  • Protect our rights, interests and property and the rights, interests and property of others;
  • Comply with laws or to respond to judicial process;
  • Provide information to law enforcement agencies or for an investigation of a matter as applicable, or otherwise as required or permitted by law.


How we assure Security

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. The Data are accessible to CVBF as Data Processor involved with the operation of the site (i.e. administration and legal) or external parties (such as third party technical service providers, mail carriers, hosting providers, IT companies) appointed as Data Processors by CVBF and covered by this Privacy Policy as explained in the paragraph “What we do with the information we gather”.

If you provide CVBF with information about third parties, we will assume that they have given you consent to do so, and to collect, process and transfer their Personal Data to the same extent as yours.


Where we process Data

The Data is processed at CVBF’ operating offices and in any other places where the parties involved with the processing are located. For further information, please contact us at [email protected].


How long we retain Data

The Data is kept for the time necessary to provide you the service requested, or stated by the purposes outlined in this document, and you can always request to suspend or remove your personal data, whenever you wish and without providing us any explanation.

In case you decide to spontaneously forward personal documents (this includes Curriculum Vitae) containing your personal or sensitive data, these will be kept for 2 years.


What are Your rights

You have the right, at any time, to know whether your Personal Data has been stored and to learn about contents and origin, to verify accuracy or to ask for them to be supplemented, cancelled, updated or corrected, or for their transformation into anonymous format or to block any data held in violation of the law, as well as to oppose their treatment for any and all legitimate reasons. Requests should be sent to CVBF at the address of the data controller or to [email protected].


Use of cookies

The EPTRI website uses ‘cookies’.

A cookie is a small text file that is placed on your hard disk whenever you start to navigate a Website. Cookies are uniquely assigned to each user, and can only be read by a webserver within the domain that issued the cookie.

Our Website uses cookies, defined as “technical”, in order to recall information on your subsequent visits. This simplifies the process of recording your personal information, such as addresses. When you return to our Website, the information previously provided can be retrieved, allowing CVBF features which have been customized to be easily used.

You may accept or decline cookies. Most web browsers automatically accept cookies, but users can usually modify their browser settings to decline cookies should they so prefer. If users choose to decline cookies, they may not be able to fully experience the interactive features of the EPTRI services or websites being visited.


Google Analytics

We may collect files that record interaction with this Website (System Logs) or use for this purpose other Personal Data (this includes IP Address). An IP address is a number assigned to you by your Internet service provider, so you can access the Internet. Although we do receive IP addresses, we do not use them to identify you personally or disclose them to others.

In accordance with art. 6, paragraph 1, point f) of GDPR, we may have access and use your IP Address through Google Analytics web analysis service utilizing the Data collected to track and examine the use of our Website, to prepare reports on its activities and share them with other Google services. Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

You may selectively disable the Google Analytics’ installation on your browser, with the opt-out option provided by Google. To disable Google Analytics action, please refer to the link below:


Third party cookies

When visiting our Website, you may receive cookies from visited site (first part), both sites run by other organizations (third parties). Notable examples are the presence of “embed” video or “social plugin” from social networking services. These are parts of the page visited generated directly from these sites and integrated into the site’s host page. The most common use is aimed at content sharing on social networks.

The presence of these plugins entails the transmission of cookies to and from all sites managed by third parties. The management of information collected by third parties is governed by their policies.


Other Third-Party Websites

Our Website may contain links to other Third-Party Websites. You should carefully review the Privacy Policies and practices of other websites, as we do not have any control or responsibility over Third-Party Websites.

Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this Privacy Policy. You should exercise caution and look at the privacy statement applicable to the website in question.


Our commitment to children’s privacy

Protecting the privacy of the very young is especially important. For that reason, we do not intend to collect or maintain information at our Website from those we know are under 13 years of age, and no part of our Website is structured to attract anyone under 13.


Changes to this Privacy Policy

We reserve the right to make changes to this Privacy Policy at any time by giving notice on this page and alerting you by email. Nevertheless, it is strongly recommended to check this page often, referring to the date of the last modification listed in the right corner of the page. Your use of our Website following these changes means that you accept the revised Privacy Policy.


Contact Us

If you have any questions regarding this Privacy Policy, please contact us at [email protected].